PIO can charge fees only according to Fee and Cost Rules
A recent memorandum issued by DoPT (Department of Personnel and Training) clarifies that public information officer (PIO) under RTI Act does not have power to charge fees for mailing of information, or for overhead expenses collection and supply etc of information to applicant.
The memo also states that “However, wherever supply of information in a particular form would disproportionately divert the resources of the public authority or would be detrimental to the safety or preservation of the records, the PI0 may refuse to supply the information in that form.”
The PIO already had that power under RTI Act, so it is not anything new which will put new curbs on citizens’ right to information.
The memo is also available here:
I have made the important points in bold in the above memo reproduced below:
Government of lndia
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
North Block, New Delhi
Dated the 24'h May, 201 0
Subject : Payment of fee under the Right to lnformation Act. 2005 - scope of sub-
section (3) of Section 7 of the Act.
The Undersigned is directed to say that a question is raised from time to time
whether a Public lnformation Officer (PIO) has power to charge fee under Section
7(3) of the RTI Act. 2005 in addition to fee prescribed under Sections 6(1), 7(1) and
7(5) of the Act.
2. Section 6(1) of the Act enables the Government to prescribe application fee
and sub-sections (1) and (5) of Section 7 to prescribe fee in addition to application
fee for supply of information. On the other hand sub-section (3) of Section 7
provides the procedure which a PI0 has to follow for realizing the fee prescribed
under sub-sections (1) and (5) of the Section. Details of fees that can be charged by
a public authority under the Central Government are contained in the Right to
lnformation (Regulation of Fee & Cost) Rules, 2005. The Rules or the Act do not
give power to the PI0 to charge any fee other than prescribed in the Fee and Cost
Rules. Attention in this regard is invited to following extracts from the common order passed by the Central lnformation Commission in Appeal No. CICIMAIAI2008/0185
(Shri K.K. Kishore Vs. Institute of Company Secretaries of lndia) and Complaint
No.CICMIBIC12007/00943 (Shri Subodh Jain Vs. Dy. Commissioner of Police) :
"The Act under proviso to sub-section (5) of Section 7 also provides that fee
prescribed under sub-sections (1) and (5) of Section 7 shall be reasonable
and no such fee shall be charged from the persons who are below poverty
line as may be determined by the Appropriate Government. The
Government has already prescribed fees as deemed reasonable mandated
under Sections 7(1) and 7(5) of the Act and in the view of the Commission,
there is no provision for any further fee apart from the one already prescribed
under Sections 7(1) and 7(5) of the Act".
"Thus, there is provision for charging of fee only under Section 6(1) which is
the application fee; Section 7(1) which is the fee charged for photocopying
etc. and Section 7 (5) which is for getting information in printed or electronic
format. But there is no provision for any further fee and if any further fee is
being charged by the Public Authorities in addition to what is already
prescribed under Section 6(1), 7(1) and 7(5) of the Act, the same would be in
contravention of the Right to lnformation Act. The "further fee" mentioned in
Section 7(3) only refers to the procedure in availing of the further fee already
prescribed under 7(5) of the RTI Act, which is "further" in terms of the basic
fee of Rs.101- . Section 7(3), therefore, provides for procedure for realizing
the fees so prescribed".
3. The Commission, while delivering decision in above cases, recommended to
this Department to make rules, for charging fee towards supply of information which
may include fee for supply of books, maps, plans, documents, samples, models etc.
that are priced and towards postal/courier charges for mailing information, when
postal/courier charges are in excess of minimum slab prescribed by the Department
of Posts and for other similar situations.
4. The Right to lnformation (Regulation of Fee & Cost) Rules, 2005 already provide provisions for charging of fee for giving information in diskettes or floppies or in the form of photo copy; for providing samples, models, printed material like books, maps, plans etc; and for inspection of records. The Government have, however, not considered it desirable to charge fee towards expenditure involved in mailing information or overhead expenditure etc. Nevertheless, supply of information in a
form which would disproportionately divert the resources of the public authority is
taken care of by Section 7(9) of the Act according to which information shall
ordinarily be provided in the form in which it is sought but supply of information in a particular form may be refused if supply of information in that form would divert the
resources of the public authority disproportionately.
5. It is hereby clarified that where a Public lnformation Officer takes a decision to provide information on payment of fee in addition to the application fee, he should determine the quantum of such fee in accordance with the fee prescribed under the Fee and Cost Rules referred to above and give the details of such fee to 'the applicant together with the calculation made to arrive at such fee. Since the Act or
the Rules do not provide for charging of fee towards postal expenses or cost involved in deployment of man power for supply of information etc., he should not ask the applicant to pay fee on such account. However, wherever supply of information in a particular form would disproportionately divert the resources of the public authority or would be detrimental to the safety or preservation of the records, the PI0 may refuse to supply the information in that form.
6. Contents of this OM may be brought to the notice of all concerned.
signed (K.G. Verma)
1. All the Ministries/Departments of the Government of lndia.
2. Union Public Service Commission/Lok Sabha Secretariat/Rajya Sabha
Secretariat/Cabinet Secretary/Central Vigilance Commission/President's
Secretariat/Vice-President's Secretariat/Prime Minister's Office/Planning
3. State Information Commissions
4. Staff Selection Commission, CGO Complex, New Delhi.
5. O/o the Comptroller 8 Auditor General of India, 10, Bahadur Shah Zafar Marg,
6. All Officers/Desks/sections, DOPT and Department of Pension and
Copy to : Chief Secretaries of all the States/UTs,
Copy also to : Central Information Commission with reference to the
Commission's recommendation referred to above.